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Poster Session Instruction
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INSTRUCTION fOR POSTER SESSION

Poster and technical sessions carry equal standing. Assignment to a poster session is not a lower tier of acceptance. Papers in poster sessions and papers in technical (oral) sessions are treated identically for submission to IEEE Xplore, and both are subject to the same condition: the paper must be presented at the conference by a registered author.

The two formats differ only in how the presentation is delivered:

  • Technical Session — one scheduled presentation to a seated audience, followed by questions.
  • Poster Session — a full 45-minute session at the poster board, during which the presenter gives a short 3–5 minute walkthrough repeatedly to successive visitors, allowing extended one-to-one discussion of the work.
Purpose. These instructions apply to all papers assigned to poster presentation sessions at TENCON 2026. Authors are requested to follow the requirements below to ensure a consistent, professional, and interactive poster session.
Please Download
Official TENCON 2026 Poster Template

1. Poster Format and Size

Posters must be prepared in A0 size (84.1 cm × 118.9 cm / 841 mm × 1189 mm) in potrait orientation.

2. Poster Content

The poster should provide a concise and visually clear presentation of the work reported in the accepted paper. It should complement, rather than reproduce, the full manuscript. The following information must be displayed prominently:

3. Readability and Design

The technical content should normally include the research motivation or background, objective, methodology, key results, discussion, and major conclusions. Authors are encouraged to use figures, diagrams, tables, photographs, and other graphical elements instead of large blocks of text.:

4. Poster Board Assignment

Each poster will be assigned a specific Poster ID / Board Number according to the TENCON 2026 technical programme. Presenters must use only the board allocated to their paper.

The poster board number, session date, presentation time, and display area will be announced in the final conference programme and/or at the poster presentation area.

5. Poster Installation and Mounting

Presenters are responsible for printing and bringing their posters to the conference venue. Posters must be installed on the assigned poster board before the beginning of the scheduled poster session.

  • The Organizing Committee wAVill provide double-sided adhesive tape or other approved mounting material at the poster area.
  • Nails, push pins, staples, screws, glue, or any material that may damage the poster boards are strictly prohibited.
  • Conference staff will provide reasonable assistance during poster installation.

The poster session is intended to be an interactive scientific discussion rather than a formal oral presentation.

6. Attendance and Poster Presentation

At least one registered author or approved presenter must be present at the assigned poster board during the scheduled poster session.

  • Remain available at the poster during the assigned session.
  • Briefly introduce the work to interested participants and respond to questions.
  • Participate actively in technical discussion with conference delegates.
  • Prepare a concise 3–5 minute verbal overview covering the motivation, methodology, principal results, and main contribution of the work.

The poster session is intended to be an interactive scientific discussion rather than a formal oral presentation.

7. TENCON 2026 No-Show Policy for Poster Presentations

Important publication requirement. A paper assigned to a poster session is expected to be both displayed and presented by an attending registered author or an approved substitute presenter during the assigned session.
  • Engage professionally and courteously with conference participants.
  • A paper classified as a no-show will be handled in accordance with the TENCON 2026 / IEEE conference publication policy and will not be submitted for inclusion in IEEE Xplore after the conference.
  • If the designated presenter is unable to attend, the authors should arrange for a co-author or another qualified substitute presenter and notify the Organizing Committee as early as possible.
  • Requests for exceptional arrangements due to documented emergency circumstances will be considered by the Organizing Committee on a case-by-case basis. Approval must be obtained; simply displaying the poster without an attending presenter does not automatically constitute an approved exception.

8. Poster Session Etiquette

  • A poster paper may be classified as a no-show if the poster is not displayed and/or no registered author or approved presenter is present during the assigned poster session.
  • Supplementary materials, QR codes, or links to research resources may be included when directly related to the presented work and when they do not obscure essential poster content.
  • If the designated presenter is unable to attend, the authors should arrange for a co-author or another qualified substitute presenter and notify the Organizing Committee as early as possible.

9. Poster Removal

Authors are responsible for removing their posters after completion of the designated poster display period. Posters should not be removed before the end of the assigned poster session..

The final removal deadline will be communicated by the Organizing Committee. Posters remaining after the specified deadline may be removed by conference staff, and the Organizing Committee cannot guarantee storage or return of posters left at the venue..

10. Printing Responsibility

Each presenter is responsible for arranging the printing of the poster and bringing the printed poster to TENCON 2026. Unless otherwise announced by the Organizing Committee, authors should not assume that an on-site printing service will be available at the conference venue..

11. Quick Compliance Checklist

Requirement TENCON 2026 Rule
Poster size A0 — 84.1 × 118.9 cm
Orientation Portrait
Format One printed sheet
Language English
Template Official TENCON 2026 Poster Template
Mounting Double-sided tape / approved material provided by organizer
Presenter attendance Required during the assigned poster session
Verbal overview Recommended: 3–5 minutes
No-show No-show papers will not be submitted for inclusion in IEEE Xplore
Poster removal After the designated presentation/display period
Final reminder. Presenters are advised to check the TENCON 2026 Final Programme for their Poster ID /  board assignment  (3 Digit Code next to Presenter) , session date, presentation time, and poster display area.

Cancellation & Refund Policy

  • There is no refund for the cancellation of all IEEE TENCON 2026 related payments.
  • Refund requests due to medical issues are subject to approval by the Organizing Committee. An official medical report must be provided as supporting documentation
  • Refunds (if applicable) will be processed within 30 (Thirty) days after the conference. Approved refunds will be subject to a 25 (Twenty Five) % administrative fee deduction, and any bank transfer or transaction charges incurred during the refund process will be deducted from the refundable amount.
  • Substitutions of presenters are allowed only if the new presenter is one of the paper’s authors and the secretariat is notified in writing at least fourteen (14) days before the conference. Failure to inform within this time frame may result in the paper being removed from the program.