FINAL CAMERA Guidelines

FINAL INSTRUCTION fOR CAMERA READY MANUSCRIPT

After you have registered and paid in full for the conference, please follow the instructions below to prepare your final paper and upload it. For the final manuscript, please note that TWO types of files should be submitted in the EDAS system:

1. A camera-ready PDF file (IEEE PDFeXpress Certified) and

A PDF file containing your response to reviewers, prepared following the template provided at:
https://tencon2026.ieee.id/tencon-response/

PLEASE NOTE: A REGISTRATION CONFIRMATION CODE CAN BE ASSOCIATED ONLY TO PAPER(S) IN WHICH THE REGISTRANT IS AN AUTHOR OR CO-AUTHOR. VIOLATION OF THIS RULE, SUCH AS ASSOCIATING A REGISTRATION CODE WITH A PAPER NOT AUTHORED BY THE REGISTRANT, IS CONSIDERED A SERIOUS OFFENSE.

Formatting checks are enforced in the submission phase for final manuscripts. Please allow extra time to fix any formatting errors and use PDF-eXpress to generate a compliant file. Your final paper is planned to be included in IEEEXplore for archival value after the conference. However, IEEE reserves the right to exclude an acceptance paper from inclusion in IEEEXplore if it is not presented at the conference.

Please follow the following steps to finalize the camera-ready version of your paper:

General Guidelines Revision to Camera Ready

1. Prepare in the IEEE double-column format using IEEE Conference Proceeding templates (see also General Formatting Instructions at the bottom of this page)

2. DO NOT ADD ANY PAGE NUMBERING, HEADER, OR FOOTER (including the copyright info, which will be added by IEEE)

3.Author List
Ensure that the list of authors is correct and accurately listed in the manuscript. Follow the exact format specified in the IEEE template.

4. Abstract and Keywords
The abstract and keywords should be in bold as per the IEEE template.

5.Figure and Table Captions:
Verify that figure captions are placed below the figures. Ensure table captions are placed above the tables. Ensure that all figures are rendered at sufficient resolution to be clearly readable in both digital and print formats. Tables must be legible, with font sizes and cell spacing that allow content to be read without difficulty.
Mathematical formulas and equations must also be clearly rendered and legible — ensure that all symbols, subscripts, superscripts, and operators are distinguishable and not distorted or pixelated.
All figures, tables, and equations must be numbered and cited within the manuscript text. Any figure, table, or equation that does not have a corresponding in-text citation will be considered incomplete and may result in a request for revision.
Please adhere strictly to the IEEE template formatting.

6. References:
Ensure all references are cited in the text accordingly. The font size for references must be 8pt, following the exact format specified in the IEEE template.

7. Upload your final paper for inclusion in the TENCON 2026 proceedings,

Please visit: https://edas.info/N34833

1. You must have your registration confirmation code and EDAS ID as these are required to upload your paper

2. Upload the PDF generated by the IEEE PDF eXpress Website, which is a compliant copy of your camera-ready paper (Do NOT use ‘Approve for collection’ in PDF eXpress, if requested).

3. Submit your IEEE electronic copyright form by clicking “Submit Copyright” within your author account.

IEEE PDF eXpress Guidelines

IEEE’s PDF eXpress for TENCON 2026 will open at (Site Open Date: March 1, 2026) Conference ID: 69637X

Make sure your manuscript has been revised.

Visit the website of IEEE PDF eXpress at https://ieee-pdf-express.org/

First-time users in TENCON 2026 should used the "Create Account" Link and used the Conference ID: 69637X, Your Email address and a Password and Continue to enter information as prompted

Previous users of PDF eXpress need to follow the same steps above but should enter the same password that was used for the previous conferences. Verify that your contact information is valid.

For each paper ID that is created, IEEE PDF eXpress is able to convert up to 20 source files and perform checking of 10 PDF files. Source files can be from Microsoft Word and many others.

For more details, visit https://ieee-pdf-express.org/External/UsingIEEEPDFeXpress

Cancellation & Refund Policy

There is no refund for the cancellation of all IEEE TENCON 2026 related payments.

Refund requests due to medical issues are subject to approval by the Organizing Committee. An official medical report must be provided as supporting documentation

Refunds (if applicable) will be processed within 30 (Thirty) days after the conference. Approved refunds will be subject to a 25 (Twenty Five) % administrative fee deduction, and any bank transfer or transaction charges incurred during the refund process will be deducted from the refundable amount.

Substitutions of presenters are allowed only if the new presenter is one of the paper’s authors and the secretariat is notified in writing at least fourteen (14) days before the conference. Failure to inform within this time frame may result in the paper being removed from the program.

No Show Policy

To be published in the TENCON 2026 Conference Proceedings and to be eligible for publication in IEEEXplore, an author of an accepted paper is required to register for the conference and the paper must be presented by an author of that paper at the conference.
Papers which are not presented will be removed from the final conference proceedings before publication in IEEEXplore.
No refunds will be issued to authors of papers that are not presented at the conference.